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Contracts

CONTRACT TITLE INTENDED PURPOSE

Agreement for Services (AFS)

This Contract is used for Consulting, IT Support/Maintenance, Medical, Marketing, Training, Education, Engineering, Legal, and other professional services. (do not use for Public Works)

Change to AFS

This Contract is used to make changes to an existing Agreement for Services such as change in scope, amount, or duration.

Independent Contractor Agreement (ICA)

This Contract is used for services with vendors that are individuals or sole proprietors with scope that is limited to small projects such as minor repairs and services. For scope that is more complex and comprehensive, use the AFS. (do not use for Public Works)

Change to ICA

This Contract is used to make changes to an existing Independent Contractor Agreement such as change in scope, amount, or duration.

Limited Engagement Agreement (LEA) - REVISED 02/2024

This Contract is used for speakers, performing arts, workshops, or other limited engagements that are non-recurring and short in duration. (i.e. a few hours to a day or two)
This Contract is used for Public Works such as construction, repairs, or maintenance less than $60k in accordance with CUPCCAA. Contract amounts greater than $25k for construction and $15k for maintenance require Exhibit A & B for Payment and Performance Bonds. 

Design Professional Agreement (DPA)

This Contract is used for design services with firms not in the District’s Architectural Pool of prequalified firms.

Change to DPA

This Contract is used to make changes to an existing Design Professional Agreement such as change in scope, amount, or duration.
Master Design Professional Agreement (MDPA) - REVISED 02/2024 This Contract is used for design services with firms that are in the District’s Architectural Pool of prequalified firms.
Project Assignment Amendment (PAA) to Master Design Professional Agreement - NEW 02/2024

This Contract is used in conjunction with the Master Design Professional Agreement to outline specific requirements and services for a project.

Independent Contractor Agreement for Transportation Services (ICAT)

This Contract is used for bus charter or other transportation services.

Referee Services Agreement for Associations (RSAA)

This Contract is used for sports officiating services such as referees or umpires.

 

Forms

FORM TITLE INTENDED PURPOSE

RFQ Form

RFQ Cover Sheet

This Form is used to request compettive quotes from vendors. Use the RFQ Cover Sheet in conjuction with the RFQ form.

Single Source Justification Over Bid Limit                                                                                                                                                 

Purchases of Good or Services exceeding the bid threshold require competitive bidding pursuant to Public Contract Code 20651. Sole/Single source allows for procurement without bidding if no other known source, vendor, or substitute exists. To justify a sole or single source purchase, utilize this form.

Single Source Justification Under Bid Limit

 

Purchases of Good or Services between $10k and the bid threshold requires 3 competitive quotes in accordance with the Purchasing and Payment Authority Grid. To justify a sole or single source purchase where no other known source, vendor, or substitute exists, utilize this form.

BID Project Plan - NEW 01/2024                                  

This Form is used to develop a bid calendar with detailed project information for a competitive Public Works Bid (BID).

RFP Project Plan - NEW 01/2024

This Form is used to develop a bid calendar with detailed project information for a competitive Request for Proposal (RFP).