Annual Adjustment to Threshold for Contracts Which Must be Competitively Bid

1. GOODS AND SERVICES

1.1.   Bidding Threshold

The California Department of Education's statutory bid threshold for community colleges is $109,300 as of January 1, 2023, pursuant to Public Contract Code 20651(d).  This threshold applies to the following contracts:

• Purchase of equipment, materials, or supplies to be furnished, sold, or leased to the district;
• Services that are not construction services; and
• Repairs that are not a Public Project or Maintenance as defined in Public Contract Code Section 22002 (see UPCCAA Section 2.2 below for definitions).

1.2.   Exceptions to Bidding (Sole Source Justification approved by Purchasing)

• Emergency Purchases (threat of life, property or welfare of people or property)
• Cooperative Agreement or Piggyback to Public Agency Agreement
• Sole Source Purchases
• Specialized or unique services as provided in Government Code § 53060.
• Instructional Material (textbooks, library books/films, periodicals, audiovisual, instructional software etc.) as provided in Education Code § 81651.

2. UPCCAA

2.1.   UPCCAA Bidding Thresholds

The UPCCAA thresholds as of January 1, 2019 for various bid types are as follows:

The letter from the State Controller regarding the effective date of the UPCCAA increases can be found here. (https://www.sco.ca.gov/Files-ARD-Local/New_Informal_Bid_Limit_Increase_Pursuant_to_PCC22032.pdf)

2.2.   Public Project definitions

The application of the Uniform Public Construction Cost Accounting Act (UPCCAA) applies to the following construction and facilities maintenance services as defined in the Public Contract Code:

2.2.1. Public Project (PCC § 22002 (c))

• New Construction, reconstruction, erection, alteration, renovation, improvement, demolition, and repair work involving any publicly owned, leased, or operated facility.
• Painting or repainting of any publicly owned, leased, or operated facility.

2.2.2. Maintenance (PCC § 22002 (d))

• Routine, recurring, and usual work for the preservation or protection of any publicly owned or publicly operated facility for its intended purposes.
• Minor repainting.
• Resurfacing of streets and highways at less than one inch.
• Landscape maintenance, including mowing, watering, trimming, pruning, planting, replacement of plants, and servicing of irrigation and sprinkler systems.