Contracts
| CONTRACT TITLE | INTENDED PURPOSE |
|---|---|
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Agreement for Services (AFS) UPDATED 4/2025 |
This Contract is used for a variety of professional services provided by companies
or independent contractors. Examples include but are not limited to consulting, software
development, legal or medical services, equipment repairs, moving, photography, graphic
design, marketing, translation, transcription, web design, training, interpreting,
or facilitation services. For other types of services and agreements, please refer
to the Purchasing Documents Matrix for Goods and Services to determine the appropriate contract type. (do not use for Public Works). Agreement for Services instructions. |
| This Contract is used for speakers, performing arts, workshops, or other limited engagements that are non-recurring and short in duration. (i.e. a few hours to a day or two) | |
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This Contract is used for Public Works such as construction, repairs, or maintenance
on District facilities less than $75k in accordance with CUPCCAA. Contract amounts
greater than $25k require Exhibit B for Payment and Performance Bonds. Public Works and Maintenance Agreement instructions. Public Works projects greater than $75k require a competive bid process. Please contact Purchasing for assistance. |
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| Master Design Professional Agreement (MDPA) | This Contract is used for design services with firms that are in the District’s Architectural Pool of prequalified firms. |
| Project Assignment Amendment (PAA) to Master Design Professional Agreement |
This Contract is used in conjunction with the Master Design Professional Agreement
to outline specific requirements and services for a project. |
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This Contract is used for bus charter or other transportation services. |
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| Sports Officiating Agreement |
This Contract is used for sports officiating services such as referees or umpires. |
| Contract Amendment Form |
The Contract Amendment is used to make modifications to an existing agreement, such as altering the scope of the agreement, the amount involved, or the duration of the contract. |
Forms
| FORM TITLE | INTENDED PURPOSE |
|---|---|
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This form is used to submit MOUs, clinical, internship, revenue-generating, or other no-cost agreements to the District for Board ratification. Include the Contract and relevant supporting documents when submitting this routing sheet. |
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Utilize this letter template to request a Certificate of Insurance (COI) from your vendor. Please indicate the date and your email on the letter template. |
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Vendors who do not have employees are exempt from providing workers’ compensation insurance. To waive this requirement, have your vendor complete and sign this form. |
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Purchases of Good or Services exceeding the bid threshold require competitive bidding pursuant to Public Contract Code 20651. Sole/Single source allows for procurement without bidding if no other known source, vendor, or substitute exists. To justify a sole or single source purchase, utilize this form. |
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Single Source Justification Under Bid Limit
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Purchases of Good or Services between $10k and the bid threshold requires 3 competitive quotes in accordance with AP 3140. To justify a sole or single source purchase where no other known source, vendor, or substitute exists, utilize this form. |
| This Form is used to develop a bid calendar in collaboration with Purchasing to document project information for a competitive Public Works Bid (BID). | |
| This Form is used to develop a bid calendar in collaboration with Purchasing to document project information for a competitive Request for Proposal (RFP). | |
| This Form is used to request a requisition for bond funded projects. |