District departments should request removal of surplus equipment by completing a Surplus Disposal Form (SN23500). The are two forms because you must separate the surplus items to indicate whether they were replaced by C funded or non-C funded equipment. Either use the Surplus Disposal form SN23500 C funded or the Surplus Disposal form SN23500 Non-C funded. The reason for two forms is because two different buyers will handle the surplus disposal.
Please use the appropriate form listed below. The forms are in excel format and downloadable to your computer.
Surplus Items Replaced By Non-Measure C Funded New Equipment
Surplus Disposal Form (SN23500) - Non C Funded
Surplus Items Replaced By Measure C Funded New Equipment
Surplus Disposal Form (SN23500) - C Funded
Use the following attachment sheets if you have more than one item and attach to SN23500 C-funded or Non-C funded.
E-Waste Xls Attachment
Non-Electronic Xls Attachment
If surplusing Category I electronic equipment (e-waste), such as computers, CRTs, LCD monitors, LCD TVs, plasma TVs, AV equipment, or hard drives, e-mail ETS at firstname.lastname@example.org or call x8324. ETS will pick up the equipment and complete the required surplus disposal form and spreadsheet attachment for you. However, for Category II electronic equipment or for non-electronic equipment, you must complete Section "A" of the Surplus Disposal Form (SN23500), print, sign, and retain a photocopy for your files. Send the signed original, including the appropriate "xls attachment" if applicable, to District Purchasing Services. When surplusing more than one unit of electronic equipment, you must complete, sign, and submit the E-Waste Xls Attachment. For multiple non-electronic items complete, sign, and submit the Non-Electronic Xls Attachment. Do not combine electronic and non-electronic items on the same surplus disposal form.
Category I Equipment includes:
CRTs (Cathode ray tubes) - televisions and computer monitors
Category I surplus equipment is subject to ETS handling for one or more of following reasons:
LCD desktop monitors
Laptop computers with LCD displays
LCD and Plasma televisions
Desktop/Tower computers PC's and Macintosh and server computers
External devices such as hard drives
1. Equipment contains licensed software or college data (financial, medical, legal or private information).
2. Equipment needs to undergo asset evaluation as operable or non-operable.
3. ETS is the record keeper for asset records and deployment of reusable Category I equipment.
Category II Equipment:
Equipment that still contains circuit boards, electronics, or is considered Universal Waste or E-waste but does not have a license, software or data. These are not processed through ETS. Examples are answering machines, calculators, cell phones, CD or DVD players, copiers, fax machines, pagers, PDAs, phonographs, printers, radios, scanners, stereos, tape players, tape recorders, telephones and telephone systems, VCRs, or any specialized equipment once used in the classroom with circuit boards or a screen greater than 4 inches diagonally. Because of the electronic component, this equipment will be tracked, stored and managed separately from furniture, file cabinets, tables and the broad array of items no longer needed by the district.