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PurchasingYear-end Requisition Guidelines

 

GUIDELINES FOR PurchasE REQUISITIONS

 

For a more detailed memo regarding the guidelines, click HERE.

TYPE OF REQUISITION

TRANSACTION DATE

FY 2016/17 Purchase Requisitions - It is strongly recommended that PRs for FY 16/17 be completed and approved immediately but no later than by mid-May 2017 to ensure processing this fiscal year.

  Current Date

FY 2017/18 Purchase Requisitions  - It is encouraged that departments enter FY 17/18 PRs as soon as possible so that Purchasing Services can obtain quotations and create purchase orders for activity commencing July 1, 2017.

  July 1, 2017 or later

 

Purchasing Services staff will make every effort to ensure that Purchase Orders are encumbered in the appropriate fiscal year.  FY 16/17 PRs received in late May or June may be subject to Purchase Order encumbrance in FY 17/18 due to the high volume of incoming PRs and increased workload of other Business Services activities related to year-end closure.  FY 17/18 PRs with incorrect transaction dates may be subject to delay in processing until mid-July due to year-end financial close activities.